Monthly Report 

December Ratings

Sometimes meetings suck. Let's find out why and do something about it!
Top Reasons Meetings Suck
50% of the meetings started late.
33% of the meetings went late.

Strangest Custom Reason
"They had a puppy."

If you are wondering how to improve morale, encourage collaboration and limit stress in your workplace, maybe you should consider getting an office dog!
Most Rated Organization
For the month of December, our friends from Australia, Ansarada rated the most meetings!
Organization Rocked This Month
For the second month in a row, Ansarada's meetings were off the chain! Congratulations! Keep them rockin'!

Tip of the Month

Planning a Meeting That Rocks

We all know how awful it is to attend meetings that suck. When you plan a meeting, make sure it rocks by following these meeting planning tips: have a meeting goal, distribute the agenda strategically, have a time management plan, and choose the right audience. These simple things are often the reason that meetings suck.

Nothing is more frustrating than a pointless meeting or a meeting that could’ve been an email. When planning a meeting, it is imperative for it to have a purpose. You should be able to summarize the main idea in 15 words or less. If you can’t then you may be trying to accomplish too much in one meeting. Go into each meeting anticipating that you will walk out with something: a decision, an agreement, a plan. You should state the goal upfront and make sure everyone agrees on what will be accomplished during the meeting. If your meeting does not have a decision-making structure or if people are able to make a decision without calling a meeting then you can probably send out an email instead.

Having an agenda is a meeting standard, but agendas can be distracting to the attendees if they are reading about upcoming topics rather than focusing on the current topic. Don’t ditch the agenda though, we have some solutions for you. You can distribute your agenda well before the meeting, especially if your attendees need to come prepared with background info or ideas. If your agenda will provide attendees with content for your meeting, break it down. Distribute a bare bones agenda at the beginning of the meeting and then distribute the content when it comes time for that topic. One trick to keep your attendees engaged is to create an interactive agenda. Leave some blank spaces for them to fill in or a section for notes.

At some point, your meeting will go off topic and you will need a plan to get back on track. You can try to prevent attendees from talking too much by using a talking stick, only the person holding the stick can talk, or an hourglass, they can talk until the sand runs out. Some off topic ideas may be important, save them for another time by putting them in the “idea parking lot”. The “idea parking lot” is a list of topics that you will revisit in the future: maybe right after the meeting, with a particular person, or in another meeting.

The last important part of planning your meeting is deciding who should be there. Make a list of all the people who could benefit from attending your meeting. Then divide your list into people who are required to be there and people whose attendance is optional. Reexamine your list of required people and decide if these people are the ones who will bring valuable contributions to your meeting and help reach your goal. Some people may need to be moved to the optional list. Tell the people on your optional list that their attendance is not required, this will help you weed out the bad energy at your meeting.

Keep these tips in mind when you’re planning your next meeting: have a meeting goal, distribute the agenda strategically, have a time management plan, and choose the right audience. At the end of your meeting send your attendees to This Meeting Sucks! so they can rate how much your meeting rocked!